Outings Materials Order Form - Free - Items for purchase
Other outings forms
  Katadyn products micropur water purification tablets, Hiker PRO filters, Base Camp.

Outings Information at ClubHouse (ExtraNet):
General outings Information:
Outings (mitchell.sierraclub.org/outings)
National Outings handbook
Lodge Committee

Forms - (clubhouse.sierraclub.org/outings/national/forms/)
Expense Contact - CTL - Marti Greason - 520-299-4355 - marti-ann@comcast.net
Expense Contact - CTL - Sy Gelman - 408-532-1239 - syman@pacbell.net
(clubhouse.sierraclub.org/outings/national/contacts/subcommittee_finance.asp)

Trip Steps:
See Stages at ClubHouse
Contacts at ClubHouse | Trip Liaisons
Trip stages: clubhouse.sierraclub.org/outings/national/trip/prepare/smp/index.asp

The schedule for the last round of domestic trips is located at clubhouse.sierraclub.org/outings/national/trip/submission/deadlines.pdf

2009 Schedule: Sept-Oct Trip submission control form Trip summary and dates to Tony Brochure to leader 1st week in Dec. Review final brochure 2nd week in Dec. Brochures published

All 3rd party agreements can be found on the Extranet under Third Party Services. The relevant documents are located around 1/2 way down the page including explanations of which forms should be used when, and links to these forms: clubhouse.sierraclub.org/outings/national/thirdpartyservices/

1. Trip Design:
     Sample Itinerary
2. Trip Submission Start Page
       From what I can tell the following two steps are the main ones.
   
   1. Sept-Oct. Fill out the Trip Submission Form Control Form
      This inclues: General Trip Information (leader, dates, type), Trip Copy (blurb that goes in the Sierran), Location Details, Marketing Details (keyword information for searches on trips web site), Staff Information

      ---

      Standard Values California/Nevada 2010
      (clubhouse.sierraclub.org/outings/National/trip/submission/popup/standard_values.pdf)

      Conservati	Copying	Fax/Email	First/Last	Meals	Mileage	Mileage-On
      $3.00	$5.00	$.00	$4.00	$12.00	$.40	$.40
      Postage	Satellite	Shipping	Subcommitt	Subsistenc	Supplies	Telephone
      $20.00	$.00	$30.00	$450.00	$75.00	$25.00	$20.00

   2. Oct-Nov Generate Brochure (template on web site) to outings.webmaster@sierraclub.org

      Some Photos

   3. Dec Submit itinerary and map on Commercial_Permit_information Form.
      See Permits
   • There is a lot more information on the Trip submission page. Including :
   • Brochures, brochure guidelines.
   • Budget:
     
   • Contacts: Budget - Joyce 415-977-5604 joyce.taira@sierraclub.org
     brochure - Adam Kapp - 415-977-5607 outings.webmaster@sierraclub.org
     
3. Trip Prepare:
   • Expense Advances: clubhouse.sierraclub.org/outings/national/trip/prepare/finances.asp
   • Roster (Not the same as Status Report below)
   • Participant Screening, Forms & Pre-Trip correspondence (outings/national/ trip/prepare/screening.asp) - Discussion on the why's and how's of good pre-trip correspondence/screening/getting to know your participants.
     Trip status report

     CheckList check list(Excel spread sheet)

     • outings/Common/Incidents/screening.asp This page highlights the keys around asking good questions and what we can/can't screen folks off a trip for. This is a good start to send folks to.
     • Enter a participants Sierra Club membership num. on Participant Trip History form to get information on their past trips. (Member # is on the status report)
     • outings/national/trip/prepare/pre_trip/index.asp This page talks about general pre-trip correspondence (written).
   • Trip Supplies:
     • Forms (order Micropur Tablets, participant forms, finance, legal agreements ...)
     • Material order (How to hike video, trailhead talk cards, emergency response card, ...)
   • Leader Correspondence
     
     • Linda's examples.
     • Kathie's examples.
     • Call participants - Reminder to send in forms needed for leader approval or simply just a chance to introduce yourself and welcome participants to your trip.
     • Sample message: Thx for signing up for MM | On Extranet
     • Approval - Conditioning
     • Equipment List
       - Sample Equipment Lists ( in clubhouse)
     • Bulletin #1
     • Bulletin #2
     • Sleeping Accomodations
   • Week Before Trip:
     • Make copies of Participant Medical Forms (leader keeps one and other goes back to participang).
     • print out:
       - Patient Assessment Forms (Is it the same as Incident Report Form?) Should be in medical kit.
       - Emergency Response Card (from leader handbook)
       - Topo Map
       - Roster
     • Confirm reservations
     • Contact Truckee Visitors Center (530) 587-0476 Truckee.com 10065 Donner Pass Rd.
       They will make up visitor packets for participants. Get a copy of the free Fern's 101 Fun things to do at Lake Tahoe; It has good maps.
   • Food at the outings page
     See Hors D'oeuvres in food and drink.
   • Finances
     Expense Contact - CTL - Marti Greason - 520-299-4355
     Fill out Excel SS from web (Finance link above) and email to marti marti-ann@comcast.net
   • Insurance - From the Sierra Club's Insurance Manual
   • Land Agencies and Permits
     See: Permits at Clubhouse and the Tahoe Permit contacts page here.
     Contact: Land Use Agency Coordinator (Jay Blair) outings.permits@sierraclub.org 415.977.5690 _______________________________
   • Forms
   • Domestic Concessionaire Screening Criteria - Form on ClubHouse at:
     clubhouse.sierraclub.org/outings/forms/programs/thirdparty/ConcessionaireAgreement.doc
   • A Schedule of Services (word doc) for CTL Lodge Committee web page (blank HTML version)
     Contact: Sophika Kostyniuk 415-977-5626
   • Boat Contract
   • App & MedForm (printed in the confirmation packet):
     Generated during application process.
     Accessed by leader via (web/e-mail ??)
   • Waiver of Liability - All trip participants must sign and return the liability waiver to the leader. This document in printed in the confirmation packet.
   • Approval, gear & rding lst
   • Policies and Guidelines
   • Publicity
   • Conservation
   • Safety Management Planning:
     Safety Management Plan (SMP) Form (PDF | MS Word)
     Sample SMP for CTL
     Send Plan to Tara Funk tara.funck@sierraclub.org
     See: Emergency Contacts

     My Safety Management Plan Notes

   • Patient Report Form
   • Emergency Response Card
   • Transportation - Auto and Air
   • Using Third-Party Services (Concessionaires)
   • Vendors
4. Trip Conduct:
   
   • Orientation Meeting Examples:
     Guide from Lodge Committee
     Kathy Fowler
     Linda Conklin
     Carol Dienger, Kern Hildebrand
     Trailhead Talk
     How to use a Compass at learn-orienteering.org and Magnetic declination at National Resources Canada
     
   • Some Safety Items
     Bear Safety
     Lightning Safety
     
   • Do: - Put Safety Management Plan in Medical Kit - Return copy of Medical Forms to participants
   • Participant equipment checklist:

     - raingear
     - 2 l. water
     - hat
     - sunblock
     - bug repellant
     - personal meds
     - dark glasses
     - camera
     

   • Leader Items:

     First aid kit with safety management plan
     Participant medical forms
     Patient Assessment Forms
     Emergency Response Card (from outings leader handbook)
     Copies of permits
     

   • International outing subcomittee notes:
     
     • "Reminders for Good Leadership Techniques"
     • "Group Dynamic Principles"
     • "Leaders valuable Papers"
     • "orientation meeting"
5. Post-Trip:
   • After-trip Paperwork
   • trip leader expense tool 032707
   • Quality Improvement Lodge After-Trip Report
6. Trip Evaluations